Junior Accounts Payable Specialist - Abzena

Junior Accounts Payable Specialist

Location: San Diego, CA
Area: Finance

Current Responsibilities (includes but not limited to):

  • Responsible for validation, processing, and filing of all vendor invoices.
  • Reviews purchase orders for accuracy and validity
  • Accurately performs three-way matching of invoices to related purchase orders and goods receipt details.
  • Reviews client/projects codes, and posts all vendor invoices
  • Reviews, enters and processes expense reimbursement submissions
  • Must make sure that all invoices have been properly documented and approved by authorized employee prior to making payment.
  • Adheres to internal protocol for timely payment requests and approvals
  • Prepares payments, obtains signatures, and mails checks.
  • Must make sure vendor set ups are accurate, obtains and verifies proper documentation from vendors, such as W-9s, insurance certificates, etc.
  • Reviews vendor statements and compares with AP aging and booked transactions
  • Posts credit card receipts and performs month end reconciliations
  • Identifies when use tax needs to be assessed and assists with reconciliation and annual filing to CA Department of Tax and Fee Administration (CADTFA); formerly known as CA State Board of Equalization (SBOE)
  • Processes annual 1099’s to vendors and Internal Revenue Service
  • Scans, saves, and stores receipts, AP invoices, maintaining electronic and paper vendor folders
  • Files and maintains of all vendor transactions, contracts, and purchase orders
  • Assists with month-end accrual processing
  • Assists with client billing by pulling and matching invoices to month end client job costing billing
  • Records PTO accruals and hours taken in PTO register
  • Assists with any other miscellaneous accounting projects


General Responsibilities:

  • Operates to the highest ethical and moral standards.
  • Complies with Abzena’s policies and procedures.
  • Adheres to quality standards set by regulations and Abzena’s policies, procedures and mission.
  • Communicates effectively with supervisors, colleagues and subordinates.
  • Ability to participate effectively as a team player in all aspects of Abzena business.
  • Demonstrated administrative leadership with knowledge-based expertise in related areas that can be applied to meeting Abzena’s strategic goals.


Qualifications/Skills Required:

  • Minimum three (3) years of related accounts payable experience; or equivalent combination of education and experience.
  • Knowledge of QuickBooks (QB Enterprise)
  • Knowledge of cost accounting helpful
  • Comprehends accrual method of accounting
  • Ideal candidate for this position is extremely organized, possesses attention to detail, has strong problem-solving ability and works well under pressure.
  • Has ability to work independently with minimum supervision as well as in a team-based environment.
  • Proficient in Microsoft Office products, included advanced excel or access skills.
  • Excellent written and verbal communications skills – speaks to vendors in a friendly but professional manor.
  • Able to multi-task


FLSA:  Exempt




Abzena does not discriminate against any applicant or employee because of race, color, religion, sex, national origin, age, marital status, disabilities, or because they are a protected veteran.

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